Do you feel overwhelmed by accounting paperwork? Are there things which are more important to your business growth than constantly rewriting invoices and chasing late payments? Are you worried about making a costly mistake when it comes to important information?
By outsourcing all of your accounts receivable needs to an automated tracker, you will free up valuable time for yourself and your employees. You will also see an increase in timely payments and effortlessly maintain the important relationships you share with your customers. If you have been feeling weighed down by invoices and want to free up some time for yourself and your company, read ahead for ten signs you should invest in an invoice tracker.
You aren’t being paid on time. Want to increase the cash flow for your business? Your invoices will be paid faster with features like automatic email reminders and overdue notices for your customers. These methods allow for gentle prompts about due dates and payment methods, and it’s all automatic.
Your current method lacks security. If you’re using the old-fashioned method of keeping your invoices written by hand, you’re missing out on keeping critical customer information as safe as you can. You need to keep payment information on file, and this includes confidential information which needs to be kept secure. Invoice tracking software has cloud access and backups, secure 256-bit encryption, is EU-US privacy compliant, and has free support options. If you are concerned about safety, see for yourself how failproof such options are for your information needs.
You want to save time. Forget writing out constant reminders to customers with overdue accounts where you have to be unfailingly accurate in your details, as well as hitting the right tone for collection. Customizable reminders are editable by you–simply pop in your customer information and what you’d like the reminders to say–and send as many as you’d like. These email sets can include your logo and signature, and can be attached to a single invoice, or a batch of them!
You want to save money. Forget all the paper and stamp costs, as well as the hours you will need to pay someone to do your company invoicing. Outsourcing an accounts payable staff is very cost effective. Reduce your costs and your use of paper by outsourcing this busy-work to a program that can do it for you. It is accurate and safe every time, and takes moments of your time instead of hours. And with package pricing for every level of business, you’ll find fantastic value for your own needs.
You are finished chasing overdue accounts. Hunting down late payments is exhausting and time-consuming. It can be a fine balance in what tone to strike for these calls or emails, and you don’t want to stray too far one way or the other; too nice and you may have clients who continue to delay payment, and too harsh and you’ve lost your business relationship. Allow an invoice tracker to do all of this work for you with automated systems which hit just the right note for both your company and your clients.
You need an easier method for reminders. Email reminders that you can personalize and set times for are so much easier and more cost-effective than trying to remember how to stagger phone call reminders. Make use of email reminder sets instead. These automated reminders are a group of emails which are triggered to send at specific intervals, relative to invoice deadlines. You can easily choose and set how often you want these to be sent, and they cease instantly the moment payment is collected.
You need a reliable reporting system. Paperwork all over the office is always a hassle. Even if you have an excellent file system, things can be missed and it is hard to get an overview of exactly what is happening with your accounts. With an invoice tracker, you have the ability to know the status of your outstanding invoices at all times. You will know exactly who owes what, and when and how they have had reminders sent to them. You can even see who has opened your emails and when! Knowing the state of your accounts is crucial in envisioning your changing business needs, and this is easy with a dashboard report that an invoice tracker offers.
You are struggling to reconcile. By using an invoice tracker, you will see how your data syncs automatically. Every few minutes this data is being synced from your accounting software so that the moment you receive payment the collection emails and reminders will stop. You don’t even have to think about this step anymore–it is automatic.
Your customers want easy payment options. Allow for quick and easy payments for your clients with instant, online payments. No more waiting for checks to go through or worrying about taking down credit card information by phone. No more envelopes and stamps and days of waiting. Online credit card payments are immediate, secure, and easy for the user. With an invoice tracker, you can add invoice information to your payment links, making this an efficient way to get paid faster.
You want to see more business growth. Each of the methods you’ve read about above, included within an invoice tracking system, will allow your business to thrive. With the set-and forget email reminders, for example, you can spend more of your time with clients. By allowing an automated system to track and send for you, you will free up more time to see to the goals of your company.
You need something which can add-on to your current accounting software. Already using accounting software for your business? Integrate your software, and connect it in just a few clicks. Your invoices with Invoice Tracker will sync instantly from your QuickBooks Online or QuickBooks Desktop account, from Xero, or Time Tracker + Billing.
Are you convinced yet?
There are just so many benefits to investing in an invoice tracker that it seems almost silly not to try it out. Especially when you can get a free, no strings attached, 30-day trial. No credit card required. Check it out and see what you’ve been missing. Give yourself ease of mind and extra time for some of those other accomplishments that will help your business to thrive. Try Invoice Tracker today.